Notulist splits the transcript into paragraphs per speaker. At first the speakers are numbered (Speaker 1, Speaker 2 and so on). You link each one to a person, and that person is saved in your library for next time.

Notulist tells speakers apart from the conversation. It doesn’t make voiceprints or recognise anyone by their voice.

Name the speakers

  1. Open the meeting. The Speakers panel lists everyone who spoke, with their talk time.
  2. Click Play a sample to hear a speaker.
  3. Click the speaker and search your people, or type a name and choose Add “name” as new person.
  4. Optionally add the person’s email address. If they have a Notulist account, you choose whether to share meetings with them. See Share a meeting.

Remove assignment undoes a link, and you can also Add speaker or Remove speaker. If one paragraph has the wrong speaker, click the name above it and pick another under Change speaker.

In the iPhone and Android apps, tap a speaker to say who it is.

Who is who?

While a meeting has speakers without a name, the Speakers panel shows Who is who? with the number of unknown speakers. It takes you past them one at a time:

  1. Listen to what the speaker says with Play.
  2. If Notulist has a guess, it shows who it thinks this is. Confirm with Yes, this is me or Yes, this is and the name.
  3. Otherwise choose Someone else and pick a person, or Skip a speaker you don’t know.

You can name the ones you skipped later under Speakers. In the iPhone and Android apps, tap Identify next to the unknown speakers at the top of the meeting for the same steps.

Restore speakers

Made a mess of the speakers? Restore speakers in the meeting’s menu undoes every change to them: each line goes back to the speaker from the recording, merged speakers return, speakers you added are removed and no speaker stays linked to a person. Action items and reports keep the names that are in them. It works in the web app and the apps.

Suggestions

After transcription, Notulist guesses who the unknown speakers are: from how people are addressed and introduce themselves, the topics they cover, and who usually attends meetings with the same tags. When the meeting is linked to a calendar event, its invitees are strong candidates; invitees who aren’t in your library yet are marked new.

A suggestion shows as Probably with a name and how confident Notulist is. Choose Assign or Not this person, or Accept all. Nothing is assigned until you confirm. Click Suggest to ask Notulist again.

To stop automatic suggestions, turn off Suggest who the speakers are under Settings › Meetings. Linking a calendar is explained in Connect your calendar.

Your library of people

Everyone you assign ends up under People, and you’re in it yourself. Their names are passed to the transcription, so they’re spelled right. In an organisation, your colleagues also appear in the picker under Colleagues. More in People, companies and tags.