Your meetings are private: only you can see them. You share a meeting by linking someone who has a Notulist account to a speaker in it, and you decide per person whether that shares anything.

Share with someone who was there

  1. In the meeting’s Speakers panel, assign the speaker to that person. Their email address must be the one of their Notulist account. In an organisation, you can pick colleagues under Colleagues.
  2. Because the person has an account, Notulist asks whether to share meetings with them. There are three choices:
    • Don’t share: nothing is shared. You can change this later on their page.
    • This meeting and newer ones: older meetings stay private. On the person’s page this choice is called Only new meetings.
    • All meetings, including older ones: every meeting in which you tag them, also earlier ones.
  3. Click Confirm.

Your choice applies to every meeting in which you tag that person as a speaker. Only people with a Notulist account can be shared with.

What they get

They get read-only access to the meeting, including the transcript, reports and audio. They can read, listen and export, but not edit. Their list shows the meeting as Shared by you.

They also get an email with a link, unless they turned off Email me when a meeting is shared with me under Settings › Notifications. Several meetings shared at once arrive in one email.

The meeting’s Details show who it’s Shared with.

Take access away

  • From all meetings: open the person under People and, under Sharing, choose Don’t share. They lose access right away. Choosing Only new meetings takes away the meetings recorded before today.
  • From one meeting: remove that person from the meeting’s speakers with Remove assignment.
  • Deleting a meeting deletes it for the people it’s shared with too.

If you delete your account, the people you shared meetings with lose access right away. See Export your data or delete your account.

For someone without a Notulist account, such as a client, share one report with a link.

  1. Open the report, click ⋯ next to Copy and choose Share link.
  2. Click Create link, then Copy, and send the link however you like.

In the iPhone and Android apps, tap the share button above the report and then Create link. Share link hands the link to any app, such as Mail or WhatsApp. To share the report’s text itself, choose Share as text in the report’s ⋯ menu.

Anyone with the link can read that report and the meeting’s action items in their browser, without signing in. They don’t see the transcript, the audio or your other reports. The page shows the Notulist logo, isn’t found by search engines, and the dialog shows how often the link was opened.

To stop sharing, open Share link (or the share button in the apps) again and choose Stop sharing: the link stops working at once. Deleting the report or the meeting ends it too. In an organisation, an administrator can switch public links off under Sign-in & SCIM, which also stops existing links.