With Team, your company has one organisation in Notulist. Owners and administrators manage it on the Organization page in the sidebar, which only they see. To get Team, see Subscription, invoices and VAT, or email us at hello@notulist.io.

Roles

  • Owner: manages everything, including the subscription and other owners. An organisation needs at least one owner who can sign in.
  • Administrator: manages members, invitations, domains, sign-in, SCIM and the shared vocabulary, but can’t change owners.
  • User: uses Notulist; the organisation manages their account.

Administrators never see the titles or content of members’ meetings, only counts and durations. Nobody can change their own membership.

General settings

On the General tab, owners and administrators change the organisation’s Name, as members see it and as it appears in invitations. The same tab has the transcription model and how long audio is kept for the whole organisation; see Privacy and security.

Invite people

On the Members tab, under Invite people, enter an email address, choose a Role and click Invite. The invitation works for 14 days; Open invitations has Send again and Revoke. Someone who already has an account keeps their meetings, but the organisation manages the account once they accept.

Verified domains

  1. On the Domains tab, click Add domain.
  2. Add the TXT record shown to your domain’s DNS and click Verify.

Keep the record: it’s checked daily, and the domain loses its verification a week after the record disappears. Under New people from your domains, choose Approval required, Join automatically or Only by invitation or SCIM. Access requests appear on the Members tab, with Approve and Decline.

Sign-in and SCIM

On the Sign-in & SCIM tab, choose under Sign-in methods whether members may sign in with Microsoft, Google, Apple or Code by email. At least one of Microsoft, Google and Apple stays on, and changes apply at the next sign-in. Under User provisioning (SCIM), use the SCIM base URL and a token from Create secret token in Microsoft Entra. The token is shown only once. Only addresses on verified domains can be provisioned, and deactivated users are blocked.

The same tab has Public links to reports: switch it off and members can no longer share a report with a link anyone can open, and every existing link stops working. See Share a meeting.

Usage and audit log

Usage shows the members, how many were active in the last 30 days, and per member their meetings and hours. Audit log lists what administrators and SCIM changed, kept for a year.

Remove or delete a member

  • Remove blocks the account right away and signs it out everywhere. Its data stays, and Unblock gives access back.
  • After removing, Delete account deletes the account with all its meetings and recordings after 7 days. Cancel deletion stops that until then.

Members can’t delete their own account; an administrator does that.